HCAO BOARD MEETING/CALL DRAFT AGENDA

Saturday, Dec 19, 2015
10:00 am – 1:00 pm
HCAO Offices, 619 SW 11th, Suite 121, Portland
CALL-IN NUMBER: # 712-775-7031, access code 688-084-695#

Supporting meeting documents are posted at the HCAO Dropbox.
Participants should mute their phones (often *6) when not speaking.

  1. INTRODUCTIONS & ASSIGN ROLES 5 minutes

  2. REVIEW AGENDA 5 minutes

  3. FORMER MEETING ACTION ITEMS (see appendix below) (Please report to Board President or Secretary any updates on action items by Weds before the meeting). 5 minutes

  4. CONSENT AGENDA- 5 minutes

  5. APPROVE OCT. 24, 2015 BOARD CALL MINUTES
  6. APPROVE BOARD RETREAT MINUTES 
  7. Approve Nov 14 Membership Meeting Notes
  8. ACCEPT STAFF REPORT
  9. ACCEPT COMMITTEE REPORTS
  10. BOARD APPROVAL OF NEW MEMBERS
  11. FINANCIAL REPORT AND PROPOSED BUDGET APPROVAL 15 minutes

  12. HCAO ENDORSEMENT OF LEGISLATION 5 minutes

  13. Letters endorsing HR 3241 mailed to Oregon delegation.

  14. DEBRIEF ON FROM NATIONAL CONFERENCE 10 Minutes Lead questions will be provided- Theme: What parts of national strategies work for Oregon?

  15. DEBRIEF ON MEMBERSHIP MEETING AND SURVEY RESULTS- NEXT STEPS ON STRATEGIC PLAN 30 Minutes

  16. UPDATE FROM DATA COMMITTEE TO OVERSEE E-TAPESTRY USE 15 minutes

  17. UPDATE ON C4 C3 TRANSITION- PASS BOARD RESOLUTIONS 10 minutes

  18. NEXT STEPS IN EQUITY PROCESS 10 minutes

  19. LUNCH BREAK- 15 MINUTES

  20. EXECUTIVE SESSION TO DISCUSS UPCOMING STAFFING OPTIONS 35 Minutes

  21. UPCOMING MEETINGS AND EVENTS. 5 minutes

               Jan 23, 2016 HCAO Board Meeting

22. OTHER ITEMS FOR THE GOOD OF THE ORDER. 5 minutes

23. ADJOURN.

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APPENDIX

ACTION ITEMS FROM JULY 25 BOARD MEETING

    1. Cheryl will chair ad hoc committee to flesh out Advisory Committee and Emeritus Board concepts. In progress

ACTION ITEMS- AUGUST 22, 2015

    1. Charlie will draft a letter to federal legislators regarding HCAO endorsement of HR3241. In process, waiting for McDermott call to send.

ACTION ITEMS-OCOBER 24, 2015

  1. Lee will post the minutes from recent Executive Committee meetings to the DropBox. Done

  2. Lou will look into what needs to be done for the Fred Meyer Community Reward program. Done- donations system is functioning.

  3. Bill will send info on upcoming house parties in his area to Linda.

  4. Lee and Charlie will work with Joanne and Jim on legislative updates for the website.

  5. Lee will contact Peter Mahr and Sam Metz regarding getting pro-HCAO physicians to run for Oregon Medical Association board positions. Done

  6. Mark will see that the hosts and planning committee for our Retreat in Southern Oregon get a thank you letter from the Board.

  7. Lee will add Union Label Policy to the DropBox, so everyone will have access to it. Done

  8. Nancy will ask at the Local Leaders meeting to find out who is not getting HCAO mailings.

  9. Ben will send his demographic survey to Board members to fill out and give feedback. Done

  10. Ben will make phone calls to those who volunteered on the registration form for the Nov. 14 Biannual Meeting. Done

  11. Lee will ask Chuck Sheketoff for possible training for our board members. on C3 vs C4 advocacy. Done

  12. Tim will work with Lee on the Logo for our C-4.

  13. All facilitators for the Nov 14 Biannual Meeting will use a conference call to prepare for facilitating breakout groups so that the facilitators all use the same structure. In progress.

  14. Move the Bylaws presentation and vote towards the end of the Biannual Meeting. Done

  15. If Chairs want information in the Meeting packets, it must be submitted by Nov. 9.

  16. Joanne will reformat the Meeting documents in 12 pt. font and send a print master of the documents to Linda for making a few larger font packets. In progress.